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When should I expect payment for my classes? Payroll is run according to the Annual Contract. For one day classes, payments will be initiated at the completion of the class. For classes that are seven weeks or shorter, the payment process will be initiated the week before the last class meeting. For classes eight weeks and longer, the payment process will be initiated in installments. The first installment will occur at the half-way point and the second installment will occur the week after the class has concluded. Please note that payment will take an additional week after the payment process has been initiated.
Can I have a substitute cover a class? Substitutes must be fully cleared by the City of Arcadia before teaching. Contact the Recreation Coordinator to acquire the proper paperwork. Please note it usually takes about a week for processing.
I want flyers and marketing materials for my class, will the City make them for me? While the City does make a handful of flyers for classes each season, it is not obligated to do so. Marketing, other than in the Buzz, is the responsibility of the instructor. A list of guidelines for what your flyer should include is listed in the Instructor Manual.
I have no show participants enrolled in my class, will I be paid for them still? Participants must request a refund prior to the second class meeting. After which, instructors are paid for all participants, regardless of attendance.
I need to cancel a class, what should I do? If a class needs to be canceled due to low enrollment or illness of the instructor, it is the instructor’s responsibility to notify the Recreation Coordinator and enrolled students of the cancelation. Students can be contacted through the Instructor Portal on CivicRec. Make sure to tell students that they need to contact the Recreation Office and (626) 574-5113 if they are going to be getting a refund for the class. If a class is canceled due to the instructor being ill, the instructor must also make the proper arrangements for any necessary make-up classes or prorated refund by contacting the Recreation Coordinator.
I put in an application to be an instructor, now what? Once your application is submitted to the Recreation Coordinator, it will be reviewed, and determined if the service you are interested in providing is appropriate for the community. If your proposed class already exists within the Recreation Department, it will not be considered. Applications that offer duplicated services will be held on file in case the current instructor steps down.
Contract instructors are partners who help the Recreation and Community Services Department meet the mission of providing quality services to the Arcadia community. The City works with over 70 different instructors and offers over 500 classes seasonally.
Published: June 23, 2020