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Welcome to the Purchasing Division of the City of Arcadia! We appreciate your interest in doing business with the City of Arcadia.  We hope the Doing Business with the City of Arcadia Guide will benefit you as a new vendor or present supplier. This brochure will provide a brief outline of our purchasing policies and procedures.

General Information:
The City of Arcadia makes its purchases under authority granted in the City Charter and the Municipal Code.  Purchases are made by competitive bidding procedures and by negotiation. Each City department is responsible for purchasing the supplies and services necessary for their functions. The first point of contact should be Purchasing, and Purchasing may refer vendors directly to the departments.

Approved Vendor Bid Solicitation List:
Vendors who would like to be listed on the City's Bid Solicitation List should download and submit a Vendor Application to be added to the Approved Vendor Bid Solicitation List. No guarantee is given that you will receive every bid solicited. It is solely the vendor's responsibility to keep abreast of any open solicitation by checking the City's website or calling the department directly. All new vendors must submit a completed W-9 Form prior to sending their invoices to ensure proper processing.

Business License and Permits:
Businesses and contractors doing work in Arcadia should verify with the Development Services Department as to what licenses may be required.  Please call (626) 574-5423 for further details.

Standard Purchase Order Terms and Conditions:
A copy of the standard Purchase Order Terms and Conditions can be found in this link for your review.

Methods of Procurement

Purchasing  Commitment and General Ethics

Local Business Preference



Gifts and Gratuities

Emergency/Disaster Purchases


Vanina Rynkiewicz
Purchasing Officer
(626) 574-5429
Published: July 27, 2021